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Administrative Assistant VI
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Position Number: 2644740
Location: Worcester, MA
Position Type: Secretary and Administrative Assistants

JOB TITLE
Administrative Assistant VI

LOCATION
Worcester

DEPARTMENT NAME
Humanities & Arts Department

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
Provide administrative support for the Humanities and Arts Department Head and faculty. Supports the department as needed.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity, and inclusion

JOB DESCRIPTION

Proficient in initiating and carrying forward processes in Workday
Provide support with budget preparation
Work closely with operations manager regarding any discrepancies with operating budgets and restricted budgets and monitor all closely
Process all invoices and expense reports
Set up vendors/payees in workday
Organize and monitor endowed budgets
Assist faculty with grants (payments and expenses)
Keep track of faculty travel and issue notifications when approved
Keep track of all special funding requests
Hire students -Work closely with office staff ensuring student payroll is accurate
Attend weekly office meetings - assist with creating agenda and recording any minutes
Attend department meetings and assist when needed taking minutes
Create and organize a monthly department newsletter
Update social media with Twitter, Instagram and Facebook
Other duties and tasks as assigned

To apply please include a resume and cover letter.

WPI requires employees to be fully-vaccinated for COVID-19. For additional information on WPI's response to COVID-19, refer to https://www.wpi.edu/we-are-wpi

FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-VI_R0001642

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.