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Administrative Assistant V
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Position Number: 3896121
Location: Worcester, MA
Position Type: Secretary and Administrative Assistants

JOB TITLE
Administrative Assistant V

LOCATION
Worcester

DEPARTMENT NAME
Biomedical Engineering Department

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
Perform a wide range of clerical and administrative duties with limited supervision. Provide support to the BME graduate program, seminar series, and faculty search.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION

Responsibilities:

Oversees the graduate application process; maintain list of grad students & advisors. Set-up Skype interviews and PHD Visit Day; Facilitate Grad Students visits to Campus
Responsible for setting up, maintaining, and/or revising files, filing of departmental records of graduate students: Maintain applications for graduation, changes in majors, PHD tracking documents
Coordinate Qualifier Exam meetings and Specific Aims Meetings
Responsible for Department Seminar and Thesis Defense Announcements, making luncheon and room reservations; and arranging catering service refreshments.
Support Faculty Search (set up meetings, phone interviews, on campus interviews, itineraries, transportation, reimbursements).
Pcard/STARS purchasing as necessary.
Perform other duties as assigned.

Requirements:

Prepare & distribute BME Senior Exit Surveys.
Organize Senior Banquet/BBQ and Graduate Students Events (Socials, etc.)
Coordinate meetings for Faculty
Type correspondence, reports, letters and memos for departmental faculty.
Process library book orders.
Order faculty textbooks and Desk Copies
Answers telephone, directs calls and take messages.
Photocopies materials, running on-campus errands, and filing miscellaneous internal correspondence.
Maintains inventory of office supplies and orders when necessary
Handles department outgoing mail including UPS, Express Mail, Fedex, etc. and responsible for bulk mailings.
Arrange Airport Limousine accommodations to and from Airport

WPI requires that all employees to be fully-vaccinated for COVID-19 and boosted. For additional information, please go to https://www.wpi.edu/we-are-wpi/health-and-safety/vaccine-information

FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-V_R0002311

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.