Job Details

Cal Poly Humboldt
  • Position Number: 3053827
  • Location: Arcata, CA
  • Position Type: Computer and Information Technology

ITS Project Coordinator

Open Date:


ITS Project Coordinator

Information Technology Services Job #513982

Open Until Filled

First Review Date: Sunday, May 22, 2022

(Job #22-68) Project Coordinator, Administrative Analyst/Specialist I-Exempt, $3,897 - $7,051 monthly. Appointments are typically made at the beginning of the salary range. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Information Technology Services (ITS) in the ITS Project Office. This position comes with an extensive benefits package that includes comprehensive medical, dental, and vision coverage, CalPERS retirement, Fee Waiver eligibility (reduced tuition on most CSU system classes), life insurance, and voluntary pre- tax health and dependent care reimbursement accounts. Additional benefits information can be found at

Now is an exciting time to join Information Technology Services as we transition to Cal Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at

Position Summary:
The ITS Project Coordinator will join a highly dynamic and effective team responsible for Project Coordination, Business Analysis & Consulting and Change Management and Operational Support for projects and other initiatives involving ITS resources and of a technical nature. Using various project management methodologies and the ADKAR Change Management model, this position will help lead the Cal Poly Humboldt Transformation across a wide variety of technical and functional areas on the campus.

Key Responsibilities:
The essential job functions assigned to this position include:
Help support ITS teams and improve ongoing operations, support broad campus Initiatives as the campus transforms to a Cal Poly.
Participate in all phases of the project life cycle utilizing agile, waterfall, flow, lean or other methodologies with a "fit to purpose" intent.
Create and execute comprehensive project plans, including scope, tasks, resources, dependencies, timelines and status throughout the life of the project, revising as appropriate to meet changing needs and requirements.
Resolve project risks and issues in a timely manner, escalating conflicts to management as appropriate.
Communicate, coordinate, and collaborate with project teams and stakeholders composed of ITS
directors/managers and staff, campus staff, the Chancellor's Office, consultants, and vendors. This includes
facilitating project team meetings and promoting communication and cooperation among campus departments.
Contribute to continual process improvements by soliciting feedback from project stakeholders, capturing
lessons learned and implementing solutions.
Coach, mentor and motivate others to help them achieve project expectations and deliverables; particularly in areas of discovery and requirements development and project estimating /sizing.
Provide subject matter expertise and support for ITS Leads and teams as well as other campus organizations that wish to implement project management best practices, tools and techniques.

Knowledge, Skills, and Abilities Associated with this Position Include:
Demonstrated cultural humility, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of students, faculty, and staff.
Exhibit maturity, reliability, composure and stability under pressure as required.
Strong communication, presentation, and interpersonal relations, and listening skills.
Working knowledge of a wide range of existing and emerging information technology models, standards,
technologies and tools, including SDLC, Agile, Lean, Flow, etc.
Demonstrated experience with coordinating projects involving integration of disparate systems and services,
including commercial off-the-shelf, open source, SaaS, and in-house developed products.
Demonstrated ability to use organizational and time-management skills to manage multiple projects and
activities simultaneously.
Demonstrated successful collaboration within a work-group in a diverse workplace environment and ability to
build successful relationships with customers, coworkers and administrators.
Experience with various project management software applications.

Minimum Qualifications:
Entry to this classification requires general knowledge and skills in Project Management with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications:
Bachelor's degree in Business Administration, Computer Science, or related field from a four-year college or university.
PMP or CAPM certification
Knowledge of IT systems and applications including access controls, networks, system integration and/or
databases; experience with enterprise level database applications and document management/automated
workflow systems.
Superior leadership, change management and interpersonal skills.
Ability to read communication styles and elicit cooperation from a wide variety of sources across organizational units and internal teams who come from a broad spectrum of disciplines.
Ability to read communication styles and elicit cooperation from a wide variety of sources across organizational units and internal teams who come from a broad spectrum of disciplines.

Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio (link below):
Letter of Interest
Resume or Curriculum Vitae
Contact information for at least three professional references
Cal Poly Humboldt Employment History Form (Cal Poly Humboldt Employment History Form:; NOTE: Download the Cal Poly Humboldt Employment History Form and save it as a PDF file prior to filling it out. If the form is completed in an online browser, content WILL NOT be saved).

Application Deadline: This position will remain open until filled. The first review date will be on Sunday, May 22, 2022.
Any inquiries about this recruitment can be directed to or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.

Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Cal Poly Humboldt is part of the 23-campus California State University system and one of only three polytechnic universities in the system. The University has a comprehensive arts and sciences curriculum, which is recognized nationally for its high academic quality. Founded in 1913, Cal Poly Humboldt is one of the premier public institutions in the Western United States; it is a rural and residential campus of approximately 7,000 students. The main campus is located in Arcata, California, in the northwestern part of the state along the coast, and situated among redwood trees in an area that offers unmatched scenic beauty, moderate climate, and opportunities for outdoor activities. The surrounding Humboldt County locale has a population of approximately 135,500. The community offers an excellent range of businesses, services, and cultural activities and performances. The local schools are ranked in the top performance percentiles, both nationally and in the state.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at:


Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038
Publication Date: May 3, 2022


Application Instructions

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