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Worcester Polytechnic Institute
  • Position Number: 3481955
  • Location: Worcester, MA
  • Position Type: Secretary and Administrative Assistants

Facilities Administrative Assistant - (Temporary)


Buildings & Events-JM

Worcester Polytechnic Institute - WPI

Act as administrative assistant to the Facilities Department for departmental administrative and business activities. Under minimum supervision performs a diverse range of confidential and administrative duties including accounts payable and work order processing.


  • Maintain atmosphere of professional competence when interacting with faculty, staff, parents, and students. Use professional judgment to interact with concerns regarding facilities

  • Serve as primary support for Facilities, including management of Outlook calendar, travel arrangements, scheduling meetings, screening phone calls.

  • Greet visitors and determine their access to certain individuals

  • Create and follow-up on maintenance work orders via the online work order system.

  • Provides cross-coverage for other office staff. This may include preparation of purchase requisitions, purchase orders, department transfers, invoice control, preparation of check requests, processing payroll information and work orders, and generating Workday reports to assist in the review of the department budget.

  • Maintaining stock of office supplies and reordering as necessary to ensure adequate quantities are available at all time. Maintain monthly P-card reports, renew memberships, complete conference applications, schedule and support department and association events.

  • Other duties as assigned.


  • Associates Degree or post secondary secretarial training. Five or more years of related work experience, preferably in an academic setting.
  • Proficient in Microsoft Office Products (Excel, Word, Access, and Power Point).
    Discretion and good judgment in handling highly confidential and sensitive matters.
  • Excellent interpersonal and decision-making skills and exceptional attention to detail.

    WPI requires that all employees to be fully-vaccinated for COVID-19 and boosted. For additional information, please go to

    United States of America (Non-Exempt)

    WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

    To apply, visit:

    About WPI
    WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

    Diversity & Inclusion at WPI
    WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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