Job Details

Worcester Polytechnic Institute
  • Position Number: 4151890
  • Location: Worcester, MA
  • Position Type: Secretary and Administrative Assistants

Administrative Assistant VI


Computer Science Department

Worcester Polytechnic Institute - WPI

Provide a wide variety of administrative support for a large academic department in a multiple administrative-assistant-support environment. The position would also support a smaller interdisciplinary academic program.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

    • Provide organizational support and follow-through on projects in the department and program, including record-keeping, calendaring, and event action items. Example events include the Project Presentation Day for undergraduate projects, social events, and status meetings in the program.
    • Distribute student/faculty keys and computer accounts. Serve as point of contact with Facilities Department and prepare work order requests.
    • Organize pay for hourly student workers, such as undergraduate student assistants. Assist department TA/SA coordinator with distributing and collecting course evaluations via electronic system. Primary contact for undergraduate students and student workers.
    • Update department bulletin boards.
    • Manage department supplies inventory. Re-stock copy and supply rooms. Order faculty books.
    • Order department supplies and purchasing card.
    • Collaborate with faculty and Admissions Office to schedule prospective student visits.
    • Assist the colloquia coordinator with organizing colloquia including creation of announcements.
    • Assist in the preparation for department meetings, colloquia, and catering for events.
    • Assist in updating and maintaining department web site.
    • Assist in planning departmental events and record minutes as needed.
    • Maintain office and CS public areas.
    • Support CS Department Head and CS Operations Manager in the daily operations of the department.
    • Receive visitors, faculty and students as well as provide administrative support for the department including assisting with expense reports, creating check requests, photo copying and faxing.
    • Perform other duties as assigned.

    • High school graduate or equivalent with a minimum of 1-3 years of office or secretarial experience.
    • Excellent oral and written communication skills.
    • Proficient using MS Office and MS Outlook.
    • Ability to learn new software tools such as WPI's Workday, Canvas, OneDrive/SharePoint, Drupal, Adobe Creative Suite, and 25 Live tools.

    United States of America (Non-Exempt)

    WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

    To apply, visit:

    About WPI
    WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

    Diversity & Inclusion at WPI
    WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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