Job Details

Worcester Polytechnic Institute
  • Position Number: 2759092
  • Location: Worcester, MA
  • Position Type: Secretary and Administrative Assistants



JOB TITLE
Administrative Assistant VI

LOCATION
Worcester

DEPARTMENT NAME
Budget & Operations

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
Provide administrative support to the Executive Vice President/Chief Financial Officer (EVP/CFO) and Finance Department.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION
  • Greet visitors to the Finance office; answer and direct phone calls promptly, fielding solicitors/cold sales calls
  • Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
  • Update spreadsheets, manage data in spreadsheets and reports as requested
  • Update website for the division
  • Schedule and track meetings and appointments, and book flights and travel arrangements
  • Prepare materials, space and make other arrangements for the Board Meetings in coordination with the President's office
  • General office management, such as arranging repairs or assist in resolution of technical issues, printer/copier and toner management as well as ordering of office and break room supplies
  • Manage document retention system for the Finance department. File and retrieve correspondence, documents, records and reports
  • Create purchase requisitions, supplier invoice requests and deposits in Workday
  • Prepare credit applications and respond to miscellaneous information requests
  • Prepare and proof correspondence, presentations and other documents using Word, Excel, and PowerPoint
  • Manage department office access. Safeguard keys to onsite storage
  • Assist with organizing Affinity Group meetings for university administrative assistants, including coordinating meeting space, setting of agenda, and providing minutes
  • Assist with other office/clerical duties as assigned


Requirements:
  • High school diploma with commensurate general office experience, 5+ years' experience in a support role.
  • Proficient in MS Office; intermediate to advanced Word, Excel and PowerPoint skills required.
  • Ability to communicate effectively with internal and external WPI community in a courteous and helpful manner.
  • Ability to work independently, communicate effectively, use good judgment and reliably manage multiple projects.
  • Notary Public desirable.


WPI requires employees to be fully-vaccinated for COVID-19. For additional information on WPI's response to COVID-19, refer to https://www.wpi.edu/we-are-wpi

FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-VI_R0001726

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.





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